CVR - Meetings

Secretary's Notes -
August 4, 2003 Meeting

President Donna Smyers called the meeting to order at 7:00 p.m. on Monday, August 4, 2003, at the home of Michael Chernick. Nine club members attended the meeting.

- Old Business -

Timing Clock: The timing clock has not yet been purchased. Tim Noonan asked if the Club wanted the clock to be one-sided or two-sided and it was determined that it should be two-sided.

Sports Shoe Center Discount: A Club discount from the Sports Shoe Center on the Barre-Montpelier Road has not been finalized but the store is still interested. The manager needs to contact the regional manager. The store manager asked that a Club member contact him. Phyllis Arsenault-Berry will follow up with the Sports Shoe Center.

- New Business -

Berlin Pond Race: Race Director Michael Chernick left the meeting early to attend the Berlin Selectboard meeting in order to get a permit for the Berlin Pond Race. Michael has about five volunteers lined up. The registration table will be set up by the Canadian and US flags in the Comfort Inn parking lot.

Leaf Peepers: Race Director Sandy Colvin reported that volunteers are still needed. Everything else is on schedule. The next planning committee meeting (not a potluck) is on Monday, August 25th at 6:30 p.m. at Darragh Ellerson's home.

Northfield Labor Day Race: Race Coordinator Tim Noonan reported that volunteers are still needed. The Northfield Savings Bank personnel have changed but race plans seem to be going smoothly.

Additional Purchases: Norm Robinson relayed a request that the Club purchase a small tent to be used at the finish line of races. Costco sells tents that are easy to set up. After discussion, a motion was made and approved to authorize Norm to spend up to $300.00 to purchase a tent. Tim Noonan suggested that the Club purchase a measuring wheel. A motion was made and approved to allocate a maximum of $100.00 for the purchase of a wheel.

Beer Sponsor: A discussion was held on the topic of getting a beer sponsor for the Club. This issue will be put on the agenda for the next meeting.

Additional Club Sponsored Races: Tim Noonan stated that he would like to organize two more races.

The first would be a 5K at Hubbard Park in Montpelier on Wednesday, September 17th. Prizes would be awarded based on the runners' ability to predict their finishing times.

The second race would be a 4 miler at Sodom Pond in Adamant on Wednesday, October 15th. This would be a gender and age base adjusted race. A motion was made and approved for the Club to put on these two races.

Berlin Permit Problem: The permit problem with Berlin was raised for discussion by President Donna. She suggested that a Club representative apply at one time in advance for the permits for all three Club races that are held wholly or partially in Berlin. Dot Helling volunteered to take on this responsibility and will apply for permits as soon as the dates for the three races are set.

Suggestions: In the June 2003 CVR Newsletter, President Donna discussed the level of commitment and involvement of Club members and asked for suggestions. The following suggestions were submitted and discussed:

1. Awarding a set amount of points for participation in the Tuesday evening Fun Runs to be applied to the Central Vermont Race Series sponsored by Onion River Sports. For example, 5 points per fun run would be added at the end of the season to a member's total points. This would encourage more Club members to participate in the Fun Runs. This would not be started until next year so the issue will be open for further discussion and may be voted on at the annual meeting.
2. Discounts on CVR sponsored race entry fees could be given for CVR members. For example, if CVR members received a discount of $1.00 per race, potential members may want to join, as the discount would practically pay for their membership dues.
3. More notice should be given for the meetings such as an email reminder right before the meeting. President Donna did send out email notices of this meeting (8/4) but the email address list may need updating.
4. Informational programs could be added to the Club meetings to encourage attendance. Possible topics would include running shoes, training tips, foot care, etc.
5. Incentives could be given to Race Directors and Club Officers such as free Club membership or waivers of CVR race entry fees.

These suggestions are open for comments and additional suggestions are welcomed. Discussions will be held at future meetings.

The meeting adjourned at 8:15 pm.

Next Meeting: The next potluck and meeting will be at 6:30 pm on Monday, September 22nd at the home of Tim Noonan.

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